Guidelines for Presenters – Paper Sessions 

Format: 3 presentations + Q&A after each 

Total session length:  55 minutes 

Structure 

1. Opening – The session chair will briefly introduce the session and speakers. 

2. Each presentation: 

•     2 minutes for setup and brief introduction 
•     8 minutes for the presentation 
•     5 minutes for audience questions and discussion with the presenter 

3. The chair will keep the session on time and facilitate Q&A. 

Technical recommendations 

• Using your own laptop for slides is recommended. 
• HDMI connection will be available in the room, with an adapter for USB-C. For other type of ports, please bring your own adapter. 
• Consider also having your presentation ready on a USB stick as a backup, in case of technical issues. 

Timing 

• Please come to the room 10 minutes before the session starts. 
• Please respect the strict time limits so all speakers have equal time and the session runs smoothly. 
• The chair will signal when you have 1 minute remaining in your presentation. 

Tips for Success 

• Focus on the key contributions of your work rather than attempting to present every detail of the paper.
• During the Q&A session, engage with the audience in a clear, concise, and open manner to encourage discussion and exchange.

We look forward to your contribution to an engaging and dynamic session! 

 

Guidelines for Presenters – Discussion Sessions 

Format: 3 - 4 short presentations + panel-style discussion 
Total session length:  55 minutes 

 

Structure 

1. Opening – The session chair will briefly introduce the session and speakers. 

2. Presentations – Each speaker will have: 

• 6 minutes for their presentation (no individual Q&A at this stage) 
• Presentations will be given back-to-back in the order set by the chair. 

3. Panel Discussion (approx. 25 minutes) – After all presentations: 

• The chair will moderate questions from the audience. 
• All speakers participate together, responding from their own perspectives. 
• The aim is to encourage interaction, comparison of approaches, and deeper exploration of the topics. 

Technical recommendations 

• Using your own laptop for slides is recommended. 
• HDMI connection will be available in the room, with an adapter for USB-C. For other type of ports, please bring your own adapter. 
• Consider also having your presentation ready on a USB stick as a backup, in case of technical issues. 

Timing 

• Please come to the room 10 minutes before the session starts. 
• Please respect the strict 6-minute limit so all speakers have equal time and the discussion segment is preserved. 
• The chair will signal when you have 1 minute remaining in your presentation.

• Focus on key points and findings—avoid trying to cover everything. 
• Think ahead about how your work connects to broader issues in the field; this will make for a richer discussion. 
• Before the conference, read the other presenters’ papers in your session so you can make informed connections and respond to their perspectives during the discussion. 
• Be prepared to respond to questions not only about your own work, but also about how it relates to others in the session. 

We look forward to your contribution to an engaging and dynamic session! 

 

Guidelines for Presenters – Workshop Sessions 

Format: Interactive, hands-on activities with active participant engagement 
Total session length:  60 minutes 

Ethical Clearance 

Please note that if you intend to collect research data during the workshop, you are required to obtain ethical clearance in advance. Information about data collection must be clearly stated in the workshop abstract and presented at the entrance of the room, and all participants must be informed again at the beginning of the workshop. If you have any additional questions regarding this, contact us at sefi2026@fel.cvut.cz.

Preparation 

• Check your workshop room in advance to get familiar with seating arrangement, technical facilities, and available space. 
• Available materials: Paper, pens, markers, sticky notes, and flipchart paper will be provided upon request. If you require anything else, please bring it with you. 
• We can provide printing in A4 and A3 formats if needed. 
• Take a moment to review your workshop plan so that the activities flow smoothly and fit comfortably within the 1-hour slot. Remember to allow time for setup, transitions, and discussion, so participants can fully enjoy and benefit from the experience. 

Technical recommendations 

• If you use slides, bring your own laptop. HDMI connection will be available in the room, with an adapter for USB-C. For other type of ports, please bring your own adapter.  
• Consider also having your material ready on a USB stick as a backup, in case of technical issues. 

After the conference 

Remember to add the outcomes of your workshop to your workshop plan to complete the final workshop report for the conference proceedings. The deadline for submitting the final workshop report is Monday, October 15, 2026.